PA - Arts

Our client a well-known Arts Organisation requires a PA to start ASAP. This is a 2-3 month temp role with the possibility of becoming permanent.

The main duties are:

• Diary management
• Booking meetings, organising refreshments,
• Collating agenda/papers, creating presentations, proof reading documents, attending and taking minutes as required
• Supporting the Head in preparation for meetings.
• Maintaining the departmental filing/systems/databases/telephone and contact lists
• Book travel and accommodation, organise visas
• Assist with research,
• Process expenses and credit card account
• Drafting routine correspondence and assist with generating new project budgets
• Maintaining department staffing records
• Assisting the Head in generating new contracts
• Assisting in monitoring and anticipation of all international commitments and keep fully updated of all programmes internationally
• Other duties include monitoring all Health and Safety meetings internally, actively seek to implement Health and Safety policy and Equal Opportunity policy in relation to the duties of the post and to undertake any other duties that may be required.

The successful candidate will ideally have an Arts degree (Art Administration, Art History or equivalent in similar related area). You need to be able to demonstrate relevant practical experience and will provide the highest level of customer service to both internal and external customers. You need to have excellent communication, administrative and organisation skills, have the ability to work well under pressure, have excellent knowledge of all Microsoft packages and have experience working with financial data.

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

This is a fantastic role, apply now!