Accounts & Production Assistant needed in lovely textile company paying up to £25 DOE
The company specializes in importing and supplying prints to some of the top mass market high street stores. As the company is growing rapidly they require an Accounts & Production Assistant to assist with the running of the company's accounts and production departments, maintaining efficient and effective supporting systems and processes while consistently operating in line with the company's core values. The successful candidate will be reporting to the Financial Controller/ Sales & Production Manager.
Accounts:
To learn, on the job, the ins and outs of the accounts systems (Sage) and processes as well as the importance of the accounts department within the company.
Manage bought ledger and commercial invoices and post onto SAGE and file.
Manage and keep up to date the Sales & Margins spreadsheet - the Sales & Margins spreadsheet is a monthly record of the sales invoices matched to the associated costs. It must be kept up to date in line with the company's deadlines.
Prepare and post the monthly Barclaycard.
Manage petty cash and prepare a monthly spreadsheet.
Deposit cheques into the bank same day.
Assisting in the timing of overseas supplier payments and updating the FC weekly on future cashflow requirements.
Learning over time more detailed aspects of the accounts and taking on more responsibilities.
Assist with covering the Financial Controller when on annual leave.
Production:
To learn, on the job, the ins and outs of the production systems and processes connecting these to the accounts responsibilities within the company.
Raise sales invoices and send to relevant customers and account departments.
Working with the Production Coordinator to raise transport paperwork.
Chasing suppliers and freight forwarders for relevant paperwork for delivering orders.
To obtain from freight companies and file correctly a full and detailed Proof of Delivery for every order.
To file and archive completed sales invoices with proof of deliveries
To fully assist the Production Coordinator with any administrative tasks that is required.
Learning over time more detailed aspects of production and taking on more responsibilities including liaison with freight companies, suppliers and customers.
Assist with covering the Sales & Production Coordinator and any other members of the SP Team when they are on Annual leave.
Other Duties:
As they are a small business the general duties are shared out throughout the team e.g. tidying office (weekly rota), holiday cover, ordering stationery, telephone & computer settings, bank visits, post office visits.
Within the Accounts & Sales/Production team you must use initiative to plan ahead and make necessary changes and developments for either department as part of the company's future.
To undertake any other tasks that may reasonably be regarded as appropriate for a role of this nature within the organisation.
To undertake such travel as may be required to fulfil the role, both nationally and internationally.
To undertake such personal development and training as is required to fulfil the role.
Requirements:
One years' experience in similar role in accounts/ administrative role
Ability to multitask, follow instructions and work under pressure
Strong organisational skills, methodical and self-starter
Good eye for numbers & great attention to detail
Computer literate with good working knowledge of MS Office
Excellent written and verbal communication skills
Experience using SAGE or other accountancy packages (desirable)
Benefits:
We offer a friendly working environment, 23 days holiday each year, 3 of these days to be taken over Xmas (another perk- we are closed over the Xmas period and the amount of days depends on the year and when/how Xmas falls), after 3 months' probation we offer BUPA medical cover, season ticket loans and a Royal London company pension.
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