PA to Marketing Director - High End Construction - City

Our client, a globally recognised high end construction company based in the heart of the City are looking for an experienced PA who has experience supporting at Marketing Director level within Construction/Property/Engineering etc. This is a fantastic opportunity to join a highly reputable company.

The Role

• Provide proactive, intelligent and accurate diary management to support a balanced schedule
• Responsible for organising and undertaking key administrative tasks
• Collate and process monthly expenses
• Tracking invoices, monitor budget and process payments with Finance
• Assist in the organisation of events and arrange meeting facilities / refreshments as needed.
• Organise internal and external meetings, arranging suitable rooms and facilities as necessary
• Identify, anticipate and prepare information requirements for meetings and follow up with inward and outward requests for information within the O365 environment.
• Arrange and manage all travel requirements including detailed itineraries, meeting arrangements and information, contact details, maps, etc.
• Ensure priorities and urgent matters are picked up and communicated as appropriate
• Produce quality and accurate presentations, reports and documents as required
• Proactively build and maintain positive relationships with directors, associated colleagues and external contacts
• Assist with the preparation and of PowerPoint and graphic presentations for proposals and reports.
• Assist with projects and special assignments as draft, proof read and type correspondence, emails, letters, reports etc.
• Coordinate sharing and saving files on SharePoint and OneDrive within the O365 environment
• Identify opportunities for increasing share of voice on both internal and external communications by being proactively engaged with our external and internal social media platforms (e.g. Yammer) 
• Maintain absolute confidentiality

The Person

• Advanced working knowledge of, Outlook, Word, PowerPoint and intermediate level of Excel.
• Experience of working within an O365 environment to coordinate sharing and saving files on SharePoint and OneDrive would be advantageous.
• Ideal candidate would have a good working knowledge of Apple iPad, Adobe X and Adobe Creative Suite
• Experience with using social media platforms
• Ability and willingness to take on increased responsibility to support business needs
• Ability to remain resilient, calm and measured and when dealing with conflicting priorities
• Excellent planning, organisational and time planning skills
• Attention to detail and eye for accuracy
• Pleasant and confident telephone manner
• Excellent command of English language both written and verbal. 
• Excellent spelling and grammar is essential
• Efficient use of visual equipment, including video conferencing, telephone conferencing

Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. 

Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple:  Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £150 of Gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

 

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114