Global Digital And Direct Marketing Agency – Interim HR Administrator

Our client is a multi-award winning Integrated, Digital and Direct Marketing Agency. They focus on bringing personal meaning to the brands people let into their lives.  They are part of a large Media Group but pride themselves on retaining the culture and entrepreneurial spirit of a smaller agency.

Purpose of the Role

This role will work closely with the Senior HR Business Partner to provide interim HR administration and recruitment support for The Agency. This is a part time role, ideally working on Mon/Tues/Weds but there could be flexibility on which days are worked. The contract will be from May until mid-late July.

Key responsibilities

• Produce offer letters and contract paperwork and manage the on-boarding process for new employees
• Set up and maintain personnel files for all staff and check all incoming paperwork to ensure legal compliance, reference checks and eligibility to work
• Ensure background checks are carried out as required
• Assist in the preparation of induction materials for new employees
• Work with line managers to monitor and confirm probation periods
• Conduct exit interviews with all leavers and report on themes and trends
• Ensure leavers are removed from the all appropriate systems and files archived appropriately
• Monitor and produce HR statistics and reports on a monthly basis.
• Collate payroll information in line with monthly deadlines.
• Maintain and update all HR systems ensuring data is accurate at all times.
• Administer staff benefits in line with Company policies and procedures.
• Maintain our holiday booking system, and ensure that absence is monitored.
• Monitor incoming queries and field and respond to emails as appropriate.
• Be the first point of contact for all employees with incoming queries.
• Post job advertisements on LinkedIn and on our website and work with managers to screen applications and arrange interviews.

Skills and Experience required

• Administrative experience is essential
• Previous experience in HR is desirable
• A good knowledge of MS Office is essential, in particular Word and Excel.

Personal Attributes

• Excellent communication skills
• An ability to maintain confidentiality and act with discretion at all times
• Enthusiastic, proactive and can-do attitude
• Conscientious and self-motivated
• Strong organisational skills and the ability to manage a range of day to day operational tasks
• Excellent attention to detail

If you are looking for a part-time role on an interim basis for 3 days a week and want to work for a really friendly agency, we would love to hear from you.