Integrated Creative Advertising Agency - Receptionist/Team Co-ordinator

Our client is a top Integrated Communications Agency who produces award-winning work for their clients.  They currently have a position for a Team Assistant/Co-ordinator, based on Reception, so undertaking this role while maintaining a busy Front of House area.  Working in one of London’s hottest agencies, this is a brilliant opportunity to make your make within a Global Advertising Agency.

This role is to provide a full and diverse team support resource for the thriving Agency and work alongside the PA/EAs to ensure that the day-to-day running of the Agency is smooth and seamless and providing general and ad hoc assistance for their diverse blue-chip client group, which continues to grow.

Responsibilities will include, but are by no means limited to:-

• Greeting visitors and acting as first point of contact in person and on the phone
• Ensuring meeting rooms are maintained, clear and prepped for essential meetings
• Running general errands outside of the building
• Assisting with PowerPoint presentations/general typing/image searches
• Booking travel – long & short haul flights/booking hotels/helping with visas/booking airport cars etc.
• Sourcing rooms for internal/external meetings
• Ordering breakfasts, lunches and refreshments required for meetings
• Raise Purchase Orders for all food orders made and work with our Finance Department to keep track of spends
• Binding/Scanning/general office assistance
• Liaising with Building Managers and Facilities teams
• Managing diaries of MD and Planning Director - among others
• Acting as Treasurer for Agency Events/Committees
• Helping out with PA holiday cover from time to time

The key to this role is having someone completely flexible, willing to learn and able to get on with everyone.  As a Receptionist/Team Assistant you will come into contact with so many people in the agency and gets involved in so many things, that by its nature the role is hugely varied.  A positive/can-do attitude is required and the ability to roll your sleeves up and get involved with all requests, no matter how big or small, is essential.

Please do get in touch to learn more about this amazing opportunity.