Corporate Services Team Secretary & Administrator

A leading Global Financial Firm is looking for Experienced Team Secretary. We are looking for someone with 3 + years experience in a Similar Role. You will be required to Provide secretarial support to 6 officers & provide administration support to the Corporate Services Division. You will be supporting a team as well as well as carrying out office management duties.

Daily Responsibilities

Fully dairy management for 6 senior members of staff

Department administrative support

Expenses management

Business Travel Management

Maintaining & updating the department organisations charts

Holiday register maintenance

Report & escalate department IT issues

Processing invoices

Being proactive & using your own intuitive to problem solve

Act as a gatekeeper & ensure that there are no clashes in the Diary

Must be able to coordinate & manage large complicated members

Ensure there is adequate phone coverage

Booking of meeting rooms & Video Conference calls

Mail distribution / Collection

Provide secretarial support for visiting region officers

Process new starters / leavers (on boarding)

Stationary maintenance & orders

Processing stationary requests

Ordering office equipment

Maintain & manage the maintenance & archiving departments for digital & physical records

Compile extensive presentations using PowerPoint

Advanced MS Office (Excel / PowerPoint)

If you are interested in the above role & feel you meet the requirements then submit your CV today.

It is Wells Tobias Recruitment Solutions' policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual applicants. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.