Project Coordinator

We have an exciting and challenging new role for a capable junior candidate as Project Coordinator in a global executive search firm. The lovely offices are based in Central London, paying £22,000-28,000 DOE.

The Project Coordinator will coordinate all operational aspects of small to medium size client projects, and will support Project Managers in executing large global client projects. Project Coordinators serve as a key resource for keeping project execution on track internally through project planning and monitoring. As primary contacts for fielding client requests, they are also critical to providing excellent customer service.

Primary Responsibilities

• Create and maintain basic project plans
• Support Project Managers on larger engagements
• Ensure that the team is meeting or exceeding agreed-upon commitments outlined in signed contracts by managing the execution of the project's timelines, and external and internal client expectations
• Coordinate project deliverables including: assessment tools, interactive learning, coaching, consulting and instructor led training.
• Be aware of project staffing needs; work with necessary stakeholders to fulfil those needs.
• Review and monitor project financials; track project expenses; trigger timely invoice requests.
• Compile budget and status reports as needed
• Act as primary point of contact for owned projects to Operations and Revenue Manager for project related activities and inquiries
• Serve as primary point of contact for direct communication with the participants, client, faculty, coaches, and/or third party vendors
• Support delivery of work (manage participants, platforms, instruments, results/output, logistics fulfilment)
• Participate in client-facing meetings (drive prep, agenda, notes)
• Coordinate materials production for client-focused meetings
• Back office systems: includes entering project details into SAP and a variety of proprietary business systems
• Delivery systems: enter and monitor key delivery information in proprietary delivery platforms
• Other duties as assigned

Education, Experience and Other Qualifications

• A bachelor's degree or equivalent in business or a related field is highly preferred
  
  
• Minimum of corporate internship experience required, 1 year corporate setting experience preferred

• Aptitude for financial and mathematical concepts

• Experience with SAP or other ERP systems a plus

Preferred and Other Qualifications

• Must be able to work with little supervision, be detail-oriented, flexible in terms of hours and responsibilities as work requires, and able to organize multiple priorities and work deadlines (in accordance with local employment laws)
• High level of professionalism and ability to work with senior level executives
• Proficiency in MS Word, Excel, Outlook, and PowerPoint with the ability to learn challenging internal software programs.
• Strong project coordination skills.

This is an incredibly exciting and meaty role for a capable junior candidate who would not be phased by managing their own work load independently. If you think you are suitable for the job, please do not hesitate to apply!

RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have over 16 years' experience recruiting for both creative and corporate industries and would love to help with your search!