Team Secretary

A global engineering and architecture consultancy with offices in London, Tottenham Court Road are looking for a Team Secretary to work alongside a PA and two financial administrators and to support a Digital Team of 80 people based in London. The position pays up to £28k plus corporate benefits.

The Team Secretary duties:

· Producing documents
· Full responsibility for co-ordinating and attending monthly Digital Business Briefings, booking meeting rooms, refreshments, recording, drafting presentation for Digital Leader, liaising with contributors in timely manner.
· Travel arrangements, gaining required approvals, obtaining best price tickets and hotel rooms,
· Organising Visa for staff travel to relevant countries
· Booking of Meeting rooms, refreshments, AV, Tele/Video Conferencing facilities, liaising with Facilities Management Helpdesk where required
· Assisting with expense claims, timesheets and other procedural demands for Digital Leader
· Diary Management and support for 2 local team leaders
· Organise ad-hoc social, staff and client events
· Cover for other Secretaries/PAs when required
· Assisting with induction of new starters