Legal Secretary

Job Title:Legal Secretary

Department: Litigation Department

Reports to: Office Manager and Office Managing Partner

Term: Permanent

Job Purpose: (1) to provide secretarial support to the Litigation Department (as more particularly described below) within the Harneys’ London office; and (2) to help with reception responsibilities

General Requirements:

• Minimum typing speed of 60WPM required
• Excellent knowledge of MS Word and Outlook and good  MS Excel; knowledge of PowerPoint is a plus
• Previous legal secretary experience or secretarial certificate is required
• Offshore law firm experience is a plus
• Previous litigation experience is a plus
• Excellent attention to detail is required
• Enjoy working in a busy environment and flexibility to work outside normal office hours may be occasionally required
• Excellent communication skills with people at all levels and with a positive attitude
• Excellent team player
• Excellent grammar and spelling
• Ability to work to deadlines
• Ability to prioritise competing work tasks

Job Description:

• Digital dictation
• Drafting letters and amending documents
• Handling expense claims for fee earners
• Answering the phone and taking messages
• Formatting documents
• Diary management for fee earners
• Corresponding with clients and general liaison with clients on behalf of fee earners
• Proofreading of documents for formatting issues and also sense and grammar
• Organising couriers and handling post
• Greeting clients and occasional receptionist tasks
• Handling billing and accounts queries for fee earners
• Setting up new matters for fee earners and e-files
• Occasional delivery of court bundles or helping counsel with delivery items for court hearings, etc.
• Preparation of bundles
• E-Filing and filing
• Data entry
• Assisting with marketing projects /client events and other marketing requests

Please note, the above job description is not an exhaustive list of responsibilities and may change depending upon the demands of the office.