EA to HNW Businesswoman

An exciting permanent position has arisen for an Executive Assistant to join a Corporate Branding and Communication office based in London, where the successful individual will support the Principal, enabling her to focus on leading the Corporate Branding and Communication business by supporting the Principal with extensive diary management, inbox monitoring and coordination of travel.

Location:              London - may require business trips - mainly in Europe but with travel further afield dependent on global projects and staffing requirements.

Salary:                  £45k+ DOE

Start Date:            ASAP

Interviewing:        ASAP

Responsibilities include, but not limited to:

• Extensive diary management. Working closely with internal colleagues as well as external VIP industry contacts.
• Organizing and coordinating all meetings & conference calls, often encompassing various time zones. Being aware of any sensitive issues that require urgent attention.
• Managing the inbox of the Principal, monitoring the emails, flagging and where appropriate actioning or responding to requests on her behalf.
• Fielding calls & requests to the relevant divisions or actioning as necessary. Ensuring the Principal is made aware of all urgent matters.
• Communicating important instructions to external stakeholders on behalf of the Principal, as and when required.
• Anticipating what information will be required in advance of meetings and preparing such information, in a timely manner.
• Ensuring all important dates, including board meetings, conferences, exhibitions and events are in diary.
• Coordinating all business travel and accommodation arrangements (e.g. commercial and private airlines, Eurostar, drivers, car hire, hotels etc.)
• Providing detailed itineraries for all trips, ensuring all information is also accessible electronically. Include contact information for all meetings and events. Ensure invitations and any related pre-reading is also included.
• Coordinating all business gifting on behalf of the Principal.
• Overflow support to the Business Manager including meeting preparation.

Candidates must be / have:

• Experience in supporting high level business professionals with complex diary management
• Excellent IT skills with a good knowledge of all Microsoft packages and Apple
• Degree level educated or equivalent
• Excellent written and spoken English and German is beneficial
• Proven experience monitoring manager’s inbox and providing daily updates
• Excellent scheduling skills
• Solid understanding of luxury sector
• Trustworthy (dealing with highly confidential information)
• Solution minded
• Planning and organization skills
• Strong communication skills
• Proactive
• Support / result oriented
• Project management support skills
• Team Player
• Pragmatic personality

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IMPORTANT

We receive a considerable amount of applications for every position and there is tough competition in the employment market.  In order to process your application as efficiently as possible, please note the following instructions when responding:

• Detail your relevant experience in a cover letter and include this on an up to date CV
• Quote your required salary
• Let us know your availability for interview and when you could start
• If you can forward references to us, these can only strengthen your application

The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly. 

 Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.