EA to CEO

We have an exciting, new, hands-on EA role supporting the inspirational Founder and CEO of a unique, leading digital executive search firm, trusted to build outstanding leadership teams for the world's most innovative companies. The role is paying £40,000-£55,000 DOE and is based in beautiful offices in Central London, overlooking the Thames.

Responsibilities:

• High volume of diary management - reacting to an ever changing diary and dealing with last minute requests alongside an extremely busy inbox and LinkedIn mailbox. Our CEO receives on average 400 emails a day and your own inbox will reflect this so you will need to be highly competent at handling both.
• Being able to arrange and prioritise meetings and make decisions on behalf of the CEO.
• Managing the internal search database, including uploading CVs, interview and meeting notes, managing candidate and client profiles, search updates and other search related materials.
• Responsible for all administrative needs of our CEO including meeting preparation/notes so she is fully briefed and prepared for every appointment. This will involve some desk research.
• Coordinating all candidate and client interviews and meeting arrangements and any other search related activity.
• Supporting the CEO with tracking the business development pipeline, coordinating all business development meetings plus follow-up to help in qualifying opportunities into live searches.
• Coordinating, producing and proof-reading high quality client (and candidate) documentation and presentations with regards to business development, internal materials and search related deliverables.
• Being the first point of contact for all clients and candidates; managing in-bound calls and emails.
• Assisting with front-of-house, meeting & greeting the CEO's guests
• Building out your own network amongst our clients, their EA's and our candidates.
• Booking travel and accommodation for the CEO plus our clients and candidates.
• Setting up conference calls and video conferences across multiple time zones.
• When necessary, working with the office manager to ensure all of the CEO's operational needs are covered (e.g. IT, systems, etc.).
• Some personal assistance will be involved when appropriate.
• Working with the CFO to organise and prepare for monthly Board meetings, ensuring key stakeholders are in attendance, distributing papers and minute taking as appropriate.
• Above all you must be able to manage your own as well as the CEO's time effectively by understanding our business and key clients.
• Be a great business partner and key member of the team!

The successful candidate will:

• Be ambitious, entrepreneurial, proactive and dynamic.
• Have extensive experience of managing an extremely busy, back-to-back diary
• Come from a professional services background and ideally have supported at C-Level before in a similar environment.
• Have a professional mind-set, be used to juggling and prioritising/re-prioritising, working to very tight deadlines with absolutely no room for error.
• Be smart and have good initiative along with the ability to think outside the box, be solutions-orientated, and able to turn around work quickly.
• Be concise and straight to the point, highly discreet, able to deal with people confidently at all levels and have a high degree of computer literacy.
• Have an interest in the digital space and be motivated by and passionate about managing and supporting our CEO.

Above all, the successful candidate will thrive under pressure, be a team player, and be willing to pitch in as and when required in just about any situation.

This role not only offers the opportunity to be part of an innovative tech consultancy and executive search firm that boasts an excellent, vibrant office atmosphere, but it also gives the successful candidate the opportunity to directly support an influential and inspirational award winning CEO. If you think you are suitable for the job, please do not hesitate to apply!

RMS is a well established recruitment agency based in London and specialising in administrative/secretarial roles. We have over 16 years experience recruiting for both creative and corporate industries and would love to help with your search!