Team Secretary

Our client is an independent firm of designers, planners, engineers, consultants and technical specialists are looking for a Team Secretary to join the company. The Team Secretary role supports approximately 80 people based in London and will work alongside a PA and two financial administrators based in London and a secretary based in Manchester.

Duties:

• Producing documents in accordance with the company house style (Letters, Reports, Presentations)
• Full responsibility for co-ordinating and attending monthly Digital Business Briefings, booking meeting rooms, refreshments, recording, drafting presentation for Digital Leader, liaising with contributors in timely manner.
• Prepare monthly UKMEA Aviation, Rail and Global Digital business report.
• Travel arrangements, gaining required approvals, obtaining best price tickets and hotel rooms, booking via systems and Agents. Alerting staff as necessary for international travel.
• Organising Visa for staff travel to relevant countries
• Booking of Meeting rooms, refreshments, AV, Tele/Video Conferencing facilities, liaising with Facilities Management Helpdesk where required.
• Assisting with expense claims, timesheets and other procedural demands.
• Diary Management and support for 2 local team leaders.
• Organise ad-hoc social, staff and client events
• Cover for other Secretaries/PAs when required
• Encouraging a professional and tidy office environment
• Assisting with induction of new starters
• Assist with staff movements e.g. preparing desks and IT equipment
• Handling of incoming and outgoing post, ordering couriers
• Ordering and managing stocks of stationery.

Requirements and skills

• A minimum of two years' experience in a similar role
• A levels or equivalent
• Proficient user of Microsoft Packages

In return a competitive salary and package are on offer.

Successful candidates will be contacted within 5 working days.