PA - Arts
- Recruiter
- Val Wade Recruitment
- Location
- England, London
- Salary
- £13 per hour
- Posted
- 06 Apr 2017
- Closes
- 04 May 2017
- Ref
- TEMP3298
- Contact
- Temp
- Job Title
- PA
- Contract Type
- Temporary
- Hours
- Full Time
Please note that due to the large number of applications that we receive, only shortlisted applicants will be contacted.
Our client, a well renowned Museum based in London, requires a PA to start ASAP. This is a six weeks' temp role until they recruit someone permanently.
The main duties are:
- Managing diaries and travel arrangements, dealing with incoming and outgoing correspondence, filing (paper and digital) and maintaining supplies of stationery for the office, raising purchase orders for departmental procurement and other support duties as required.
- Provide secretarial support which will include organising meetings, preparing and distributing papers and updating on progress periodically.
- Work with the Strategy and Planning team to prepare papers and reports
- Provide administration support for discrete projects
- Organise and contribute to the organisation and running of various museum functions, which will include evening receptions, luncheons, and special tours
- Liaise with a wide range of people including the Chairman, Trustees, colleagues at all levels, academics, diplomats, senior officials, publishers etc., sometimes on matters of a confidential nature.
- Maintaining the filing system
- Update the fundraising database
- Update colleagues on wider stakeholder communication as appropriate
- Work with the Strategy and Planning team in researching and preparing talks and presentations made by the Director-General
- Familiarise yourself and abide by the Company's information security and data protection policies regarding the handling of sensitive and personal data.
You must have proven experience in providing PA and administrative support in a role requiring organisation of information. You must have excellent communication skills both spoken and written, have excellent organisational and time management skills with the ability to multitask and manage multiple commitments. You need to be able to use your initiative, build rapport with a broad range of people and be IT proficient. Experience of working for a museum or similar cultural sector is desirable.
This is a fantastic role, apply now!
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