Facilities Assistant

We are looking for an ad-hoc facilities assistant to cover holiday and sickness when required. This is a brilliant opportunity to work in a really interesting and varied role and develop your skillset.  You’ll be a keen administrator who is looking for a hands on role. You will need that “can-do” attitude, you’ll be the first point of contact within a company so will need to be always on form and be extremely professional.

Responsibilities

• Collecting, delivering and franking internal and external mail
• Ordering and checking international and local couriers
• Maintaining and checking office stationery supplies and machines
• Supplier relations, checking delivery notes/invoices against orders
• Ensuring a log of archiving is kept and updated when required
• Collecting confidential shredding and checking destruction
• Liaising with staff and management regarding any queries
• Assisting the facilities manager in ad hoc duties
• Any other required ad hoc duties

Requirements

• Experience using Microsoft Office
• Previous archiving experience and ability to use franking machine
• Excellent written and verbal communication skills
• Meticulous attention to detail
• Highly organised with fantastic time management skills
• Developed interpersonal skills with the ability to liaise with all levels
• Ability to manage a heavy and varied workload