Receptionist/Team Assistant - Immediate start

Great opportunity to work as a Receptionist/Team Assistant for an Investment firm based in the heart of the West End

Responsibilities

• Answer and screen all incoming phone calls, welcome all guests and escort clients and guests to meeting rooms Arrange and coordinate food and beverages for meetings as requested by the investment staff and/or executive assistants. Confirm daily meetings from Outlook calendar with appropriate admin. Manage meeting room calendars. Coordinate and ensure neat appearance of reception area and conference rooms. Order cabs/cars when necessary for guests and employees. Call/arrange courier services when necessary.  Accept deliveries from courier services. Ordering of stationery and bottled water orders, weekly grocery orders, daily ordering of staff lunch. Handle post – incoming & outgoing. Executive Assistant support to team of Associates Overseas travel arrangements, preparing itineraries Processing expenses Managing diaries – setting up meetings, lunches, conference calls

Requirements

• Proficient using Microsoft Office; Concur useful Previous Receptionist experience, ideally gained within corporate or financial /professional services firm Ability to work well in a collaborative team environment Excellent interpersonal skills with the ability to liaise at all levels Highly organised with superb time management skills Adaptable and flexible working approach Ability to liaise with a wide variety of individuals at all levels Meticulous attention to detail Excellent communication skills both written and verbal Well-presented and well-spoken - 'ambassador' for your firm! Strong academic performance