Executive Assistant

The ideal PA / EA will possess administrative operations experience on top of great PA background. We are looking for an exceptionally organised self-starters, flexible and resourceful. Ideally we are looking for PA / EA's coming from professional office environment background.

PA / EA duties include:

Office Support

• Serve as central point of contact for administrative enquiries and for consultants to access specialised services including graphics, production and operations.
• Coordinate travel schedules, both domestic and international for consultants
• Assist with other administrative / operational duties
• Update the distribution list and coordinate regular mailings
• Flag related issues with manager

Onsite Meeting Support

• Maintain calendars including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings, ensuring IT equipment is set up and coordinate supplies and catering as needed

Business Support

• Collaborate with consultants and accounting to open projects and follow up on receivables as needed
• Prepare and submit regular and accurate expense reports and reconcile statement
• Code and submit invoices, prepare check requests
• Prepare/save regular timesheets, showing utilisation time allocated to engagements
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  Successful candidates will be contacted within 5 working days