Team Assistant/ PA

Personal Assistant
£35,000 - £38,000

City





THE COMPANY:


Our client: A world leading Investment Firm based in the heart of the City is looking for a PA to provide support in the Corporate Finance Division across various seniority levels. Providing true right hand support this role will see you fully utilising your exceptional organisational and PA skills.  Based in state of the art offices with every benefit you can imagine, this firm really know how to look after their staff! 



THE ROLE:

• Team efficiency - Ensure the smooth running of the team, ensuring that at all times they are in possession of all necessary papers & information for meetings. Generate and introduce process that streamlines desk efficiency and takes administration away from deal doers. This includes WIP management, CRM & origination activities, etc.
• Diary and schedule management - Co-ordinate the origination events of the team including organising meetings, lunches, dinners and events for the team and clients. Includes managing all UK & Global travel and hotel accommodation with an eye on costs and preparation of expense claims. Keep track of all invoices received and own the process for sign off.
• Marketing, Events & Conferences - Work closely with team heads, marketing and events teams to deliver extraordinary and cost effective client experiences. Marketing includes thought leadership, deal notifications etc. Events include Investec Derby, Chelsea Flower Show, Sporting Events, Client Roadshows and team offsites.
• Responsibilities
• Work very closely with wider Corporate Lending business and in collaboration with other team assistants to maximise group wide initiatives but also to ensure no gaps in service e.g. holiday resourcing etc.
• At all times show discretion in dealing with both confidential and price sensitive information
• Act at all times in a professional manner, particularly when dealing with external clients.
• Build contact relationships with external clients and other professional bodies.
• As required - preparation of presentations and documents for meetings

 

THE PERSON:

• Action and outcome orientated with a high level of initiative.
• Wants & takes a high level of ownership for tasks/projects & enjoys being highly involved in activities and delivering above expectation;
• Thrives in an environment with minimum supervision;
• Pro-active, collaborative team player, outgoing and enthusiastic;
• High levels of judgement (around prioritisation in particular) and the ability to work under pressure across multiple work streams;
• Flexible in approach, able to multi task with both a ‘can do’ and ‘will do’ attitude;
• Highly communicative with a strong instinct to engage with people to deliver results (rather than assume all is ok).

Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.


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The rules are simple:  Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £200 of Gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!


EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.




CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processes in accordance with the Data Protection Act 1998