Receptionist

A global investment consultancy and research firm are looking for a receptionist to join their growing team in beautiful central London offices. The office is a corporate but young environment and the team has a work hard play hard mentality.

The client is looking for someone who has at least 1 year's experience on a busy reception desk who can hit the ground running. You would be working alongside another receptionist and the administration team. The role will be split into two shifts of 8.30 - 17.30 and 09.00 - 18.00.

The role is paying £25,000 with excellent benefits and the client is looking for someone to start as soon as possible.

Responsibilities:

• To work on the reception desk for an investment advisory firm of 95+ people
• Provide full Front of House service
• To work alongside the other receptionist and Administration Team

Reception:

• During normal office hours (08:30 to 18:00) it is the Receptionist's responsibility to ensure there is always someone at the front desk. Shifts of (08:30 - 17:30 and 09:00 - 18:00) to be coordinated with the Operations Manager
• Answer all incoming calls, take messages and manage switchboard
• Manage the office diary - record all meetings, both internal and external on electronic system
• Book meeting rooms - manually and electronically
• Send out a daily schedule of all meetings booked
• Ensure meeting rooms and reception area are kept tidy at all times
• Welcome guests and clients and offering them tea/coffee/water
• Post and fax duties, including arranging couriers and mail collection
• Organise daily papers and magazines
• Ensuring kitchens are kept tidy and well stocked
• Arrange Client Lunches for meetings alongside other Administrators and assist with the setting up and the clearing of meeting rooms
• Assist with setting up conference calls and videoconferences for meetings
• Order supplies for both kitchens
• Any ad-hoc duties as required, providing additional support to administration team when required

Qualifications/Experience:

• Good academic credentials
• Ability to use initiative and work independently as well as part of a team
• Excellent time management and organisational skills
• Highly organised with an attention to detail
• Excellent communication skills both written and oral
• Numeracy skills
• A minimum of 1 year's experience in a previous reception role
• Adaptable and willing to support other teams if required
• Good computer skills: Word, Excel, Powerpoint and Outlook

This is a brilliant opportunity to work in a client facing role within a lovely company. If you fulfill the above criteria and are interested, please do not hesitate to apply.

RMS is a PA & Secretarial agency based in Mayfair with over 17 years experience recruiting for both corporate and creative industries. If you are hiring or looking for a new position yourself please get in touch.