PA to Partner at Engineering Firm

PA to Partner at Engineering Firm

This firm are looking for a bright and able PA to support the work of the Partners and other members of staff.  You will be required to undertake a variety of administrative and clerical tasks, as well as the Secretarial duties.  The ideal PA will be organised, proactive, enthusiastic and have a strong work ethic. You will be responsible for providing a high level of support to the work of the Partners, engineers and architects and you must have a good knowledge of all Microsoft packages, especially Word , Excel and Outlook.

The successful candidate will work closely with the other PAs and other members of the practice to facilitate the smooth running of the office.  All PAs together handle telephone calls, greeting visitors, filing and other general tasks.

Main duties include;

Providing administrative support to the Partners and Engineers/Architects

Making/handling telephone calls, dealing with queries, taking messages etc

Recording incoming documents (paper and electronic), checking for omissions

Liaising with staff, suppliers and clients professionally

Copy/dictation (tapes and direct) word processing for letters, tables and reports

Proof reading draft letters and reports 

Diary and electronic calendar management

Inputting data into Excel spreadsheets

Downloading, batching and compiling site photographs

Planning travel itineraries (travel/accommodation)

Implementing and maintaining procedures/administrative systems

Scanning/photocopying and handling electronic file transfers of documents

Collecting post from the local Royal Mail PO Box

Filing  Preparing lunches for meetings

Archiving documents

Other ad hoc duties

Qualifications & experience;

Secretarial qualification (essential)

Previous secretarial experience (preferred)

Typing speed of 50wpm min (essential)

Dictation/Audio typing (essential)

Please apply asap