PA to entrepreneur

This traditional PA role working for a very interesting entrepreneur, based in their open planned office in West London.  He is very disorganised and needs someone who can give him very solid support on organisation and also able to work quickly, assist with dictation, tech savvy and make the occasional cup of tea. He would ideally want someone with experience within the financial industry or a similar environment and someone who has supported at a senior level.  They are looking for someone with the ability to remain calm under pressure, is a strong character that is not afraid of seeking clarification when things are unclear and excellent interpersonal skills as will be dealing with important clients.

Hours:  09:30 – 18:30

Key responsibilities include:

• Diary management – including dealing with different time zones, and ever changing diaries
• Scheduling conference calls
• Booking meeting rooms
• Meet preparation – ensuring all documents required are ready in advance
• Meet and greet clients / guests and making them tea and coffee
• Inbox management
• Fielding all incoming calls and queries
• Email dictation, managing inbox
• Creating and updating documents in MS word, PowerPoint and Excel
• Deal with any IT issues that arise, using third party IT support when necessary
• Some ad hoc personal admin

Ideal Candidate:

• Fast typing speed – this is required for the email dictation
• Advanced MS Outlook and Word skills. Excel and PowerPoint are used too but not very often
• Flexible approach