Office Administrator/Junior PA

My client is based just off Oxford Street and is looking for an Office Administrator/Junior PA to join their team.

Client Details

My client is a globally well-known wholesaler of mens' shirts and suits. They work with well-known retailers on the British high street. Their head office, based off Oxford Street, is a small and quiet working environment of eight members of staff.

Description

As the Office Administrator/Junior PA, you would be responsible for:

• Sitting on reception; answering and fielding all calls

• Sorting post

• Ordering stationery/office supplies

• Maintaining filing systems

• Upholding immaculate office presentation

• Greeting visitors and making them refreshments

• Liaising with external bodies i.e. Courier services, cleaners, maintenance bodies.

• Keeping office service/maintenance records up to date i.e. Services reports, fire risk assessments etc

• Specific tasks to accommodate the Company Chairman; you will regularly communicate with his secretaries in India to ensure his requests are carried out. I.e. shopping, theatre bookings, restaurant bookings, research on products etc.

• Keeping an up to date team shared calendar

• Keeping record of all staff sickness/holiday

• Sending gifts to clients/customers

• Organise team events. E.g. Christmas parties, birthday lunches

• Range of administrative/accounts tasks - Knowledge of SAGE accounting software would be beneficial but not compulsory

• Travel bookings - Domestic, International, taxi, car hire, chauffeur services

Profile

The suitable candidate for Office Administrator/Junior PA must be/have:

• Professional and hardworking with strong written/verbal communicative skills

• Able to work independently

• Excellent administration skills

• Friendly, down to earth and able to integrate well with the team

• Able to adapt to changing circumstances

• All-rounder who is happy to pitch in wherever they are needed

Job Offer

My client is offering a good salary for the Admin and Secretarial industry with benefits and the opportunity to join a globally present brand in London.