Office Manager / EA
- Recruiter
- 3 MONKEYS | ZENO PR AND COMMUNICATIONS
- Location
- London
- Salary
- Up to £30,000 per annum + benefits depending on experience
- Posted
- 23 Mar 2017
- Closes
- 20 Apr 2017
- Ref
- OM/EA
- Job Title
- Office Manager
- Contract Type
- Permanent
- Hours
- Full Time
OFFICE MANAGER/ EXEC ASSISTANT ROLE AVAILABLE
If you are looking to get your foot on the ladder in an award-winning PR agency’s Admin Team, then we'd love to hear from you...
3 Monkeys | Zeno is on the hunt for an Office Manager/ Exec Assistant to provide admin support at our funky offices in Soho. This is an all-encompassing role in a very fast paced, busy PR agency. We need someone who has an eye for detail, a flexible attitude and most importantly, impeccable organisation skills. The Office Manager is the lynch pin in a creative atmosphere who needs to be willing to get stuck in with any task. Our ideal candidate would be someone who has plenty of oomph and enthusiasm to help boost the morale of a busy workforce, but can also be calm and firm to ensure that everything runs smoothly.
Duties include:
- The main contact for all suppliers: Cleaners, Engineers, Landlords, Landlines, Printers, IT etc
- Manage the admin team (Receptionist, EA and IT Support)
- Liaise with the facilities manager and attend tenant meetings
- Keep the office tidy – this includes regular ‘clear outs’
- Attend monthly manager meetings
- Order branded stationery (business cards, binding covers, comp slips, usbs)
- Liaise with IT to ensure everything runs smoothly, raise and resolve IT issues
- Log and set up mobile phones for new joiners
- Keep an up to date accident book and arrange first aid training for staff
- Act as Fire Marshall and arrange training for other members of staff
- Arrange office maintenance and repair work
- Order office furniture
- Supervise the implementation of new office systems
- Arrange for health and safety equipment to be tested on a regular basis (PAT Testing, Emergency Lights, Fire Extinguishers etc)
- Maintain the Office Bible and Reception Handbook
- Co-ordinate staff desk moves
- Research and arrange company events (Summer Away Day and Christmas Party)
- Schedule new starter inductions and HR onboarding
- Ensure all new starters are set up from an IT perspective and provide an office tour
- Arrange Staff Headshots
- Circulate sickness forms
- Log training requests
- Arrange external and internal training sessions throughout the year and keep a record of training attendees
- Arrange gifts for staff and clients
- Arrange activities for office morale
- Log staff birthdays
- Facilitating global video calls/conference calls
- Maintain and up to date telephone list and emergency contact information
- Help with Director’s diary management, arrange travel and accommodation and any other ad hoc tasks.
- Provide lunch time cover for reception
- New business support – You will be required to provide support for new business pitches and documents. This may involve putting together supporting materials and visuals, organising venues/events, checking out equipment, etc. Advanced PowerPoint skills are essential for this.
- Help with ad hoc events
Desired experience:
- Experience in managing a team
- Experience working directly with senior members of the Board
- Brilliant communication skills
- Experience in trouble shooting IT issues
- Confident with Windows and all Microsoft programs
- Health and Safety qualified
- First Aider qualified
- Fire Marshall qualified
Inter-personal skills required:
- Detail orientated
- Deadline conscious
- Ability to prioritise and jump from one thing to another without dropping a ball
- Team worker
- Can-do attitude
- Willingness to get ‘stuck in!’
- Professional, but fun outlook
- Organisation / prioritisation skills
- Diplomacy
- Confidentiality
- Mature outlook
All of this whilst working alongside some of the best in the business. We offer lots in return, including a competitive salary and enhanced benefits.
Salary up to £30k depending on experience.
Please do get in touch with Ian Green for a chat in confidence.
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