Personal Assistant

Some careers shine brighter than others. 

If you’re looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Global Banking and Markets is an emerging markets-led, financing-focused business that provides investment and financial solutions. Through our international network, we connect emerging and mature markets, covering key growth areas. We partner with our corporate, government and institutional clients to help them achieve consistent, long-term performance. Our products and services include advisory, financing, prime services, research and analysis, securities services, trading and sales and transaction banking.

We are currently seeking an ambitious individual to join our Global Banking and Markets team, working together with colleagues to define, manage and achieve divisional business targets.

In this role, you will:

• Provide professional and confident representation of assigned bankers’ offices by exhibiting and facilitating the highest standards of professional/collegiate behaviour
• Client liaison at CEO/Chairman level
• Manage the team effectively to meet the needs of his/her role by anticipating workload and supporting with appropriate materials, briefings, agendas, etc
• As appropriate, participation in ‘knowledge up-date sessions’ and related technical/soft skills training.
• Provide administrative support cover to other members of the team, as required
• Willingness to adopt a flexible approach to work parameters
• Prioritise workload and ability to multi-task under pressure

Administrative Duties:

• Manage multiple electronic diaries; on-going co-ordination of conference calls, meetings involving both internal and external personnel
• Co-ordination and on-going management of detailed, complex international travel schedules, visas and itineraries.

• Preparation, reconciliation and submission of travel and corporate expenses as per policy
• Ensure own, and enable bankers, timely compliance with HSBC policies, procedures and protocols, including performance review process
• Operate within policy and seek to use the most cost effective solutions
• Support on technology e.g. video/teleconferencing
• Maintain archiving records and procedures
• Set up new joiners and ensure the leaver process is completed
• Help with the recruitment of assistants
• Ad hoc duties as required by the business

To be successful in the role, you should meet the following requirements:

• Outstanding interpersonal skills (communication and networking)
• Responsive and professional telephone answering skills.  Ability to record detailed and accurate messages
• Advanced organisational and diary management skills.  Ability to multi-task and prioritise
• Efficient and productive.  Ability to undertake substantial workload without sacrificing quality
• Personable and able to build excellent rapport within team and client group
• High levels of integrity, handling confidential information and sensitive matters in a professional manner at all times
• Willingness to adopt a flexible approach to work parameters
• Ability to work under pressure
• Strong IT Skills – Word, PowerPoint, Excel.

You’ll achieve more when you join HSBC.                  

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hong Kong and Shanghai Banking Corporation Limited.