Team Secretary, Investment Banking (City)

Well-established Investment bank, based in the heart of the City is looking for a Team Secretary to provide comprehensive support to a busy team of deal-driven Directors. This role requires excellent interpersonal and communication skills, superb time management and organisations skills

Responsibilities

• Extensive and often complex diary management
• Organising various meetings, conference calls and video-conferences
• Frequent liaison with overseas offices, clients and senior management, building relationships at all levels
• Organising client hospitality – lunches & dinners etc.
• Coordinating events & offsites
• Reconciling expenses and claims promptly
• Extensive and often complex global travel arrangements
• Preparing detailed itineraries including visas
• Creating and amending various reports and presentations
• Gatekeeping – screening/actioning emails and calls
• Managing all holiday/absence records

Requirements

• Previous secretarial/PA experience ideally gained within Banking, Financial Services or Professional Services firm
• Strong MS Office skills
• True team player approach, happy to work closely & cover other Assistants within collaborative working environment
• Excellent interpersonal skills with the ability to liaise effectively at all levels
• Ability to maintain a high level of confidentiality at all times
• Strong organisational and time management skills
• Ability to manage and prioritise a heavy and varied workload to a high standard
• Adaptable and flexible working attitude
• Ability to work well under pressure and meet tight deadlines
• Proactive attitude
• Meticulous attention to detail