Senior Project Coordinator

We have an exciting and challenging new role for a capable junior candidate as a Senior Project Coordinator in a global executive search firm. The lovely offices are based in Central London, paying £25,000-30,000 DOE.

Position Summary and Key Responsibilities

The Senior Project Coordinator will coordinate all operational aspects of medium size client projects, and will support Project Managers in executing large global client projects. Senior Project Coordinators may also provide direction to Project Coordinators in support of project objectives. Senior Project Coordinators serve as a key resource for keeping project execution on track internally through project planning and monitoring. As primary contacts for fielding client requests, they are also critical to the ability of providing excellent customer service.

• Own mid-size projects, or work streams within larger projects
• May provide direction to Project Coordinators
• May participate in internal initiatives
• Ensure that the team is meeting or exceeding agreed upon commitments outlined in signed contracts by managing the execution of the project's timelines, and external and internal client expectations
• Coordinate project deliverables including: assessment tools, interactive learning, coaching, consulting and instructor led training.
• Custom delivery process coordination; planning and scoping for profitable delivery
• Coordinate with lead consultant and enablement team on custom enablement requirements, including scheduling, scoping, and cost
• Be aware of project staffing needs; work with necessary stakeholders to fulfil those needs.
• Identify delivery dates and collaborate on scheduling of work
• Review and monitor project financials; track project expenses; trigger timely invoice requests.
• Compile budget and status reports as needed
• Act as primary point of contact for owned projects to Operations and Revenue Manager for project related activities and inquiries
• Serve as primary point of contact for direct communication with the participants, client, faculty, coaches, and/or third party vendors
• Support delivery of work (manage participants, platforms, instruments, results/output, logistics fulfilment)
• Independent travel to support client deliveries
• Participation in client-facing meetings (drive prep, agenda, notes)
• Facilitate debrief meetings; compile project summary and case studies where needed
• Coordinate materials production for client-focused meetings
• Back office systems: includes entering project details into SAP and a variety of proprietary business systems
• Delivery systems: enter and monitor key delivery information in proprietary delivery platforms
• Provide quality assurance for others
• Proactively manage scope creep
• Assure adherence to process
• Manage projects to profitability
• Collaborate on continuous quality and process improvements through innovation, technology and creativity
• May oversee/ line manage Project Coordinators

• Other duties as assigned

Education, Experience and Other Qualifications

• A minimum of a bachelor's degree or equivalent in business or a related field is highly preferred.
• 2-5 years professional experience in a corporate setting.
• Demonstrated track record of upward progression within a corporate environment combined with sound judgment and professional maturity is strongly preferred
• Experience with SAP or other ERP systems a plus
• Must be able to work with little supervision, be detail-oriented, flexible in terms of hours and responsibilities as work requires, and able to organize multiple priorities and work deadlines (in accordance with local employment laws)
• High level of professionalism and ability to work with senior level executives
• Proficiency in MS Word, Excel, Outlook, and PowerPoint with the ability to learn challenging internal software programs.
• Strong project coordination skills.
• Financial Acumen
• Ability to interpret contracts
• Understanding of how engagement structure influences revenue
• Laser focus on profitable delivery at project and firm levels
• Ability to balance client-centric delivery with business needs
• This role works as part of the client delivery team

This is an incredibly exciting and meaty role for an experienced candidate who has an interest in learning and development. If you think you are suitable for the job, please do not hesitate to apply!

RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have over 16 years' experience recruiting for both creative and corporate industries and would love to help with your search!