PA supporting EA to CEO - Luxury Brand

An exciting opportunity is now available – to join a luxury brand's creative leadership team as Personal Assistant to the CEO and Chief Creative Officer’s Executive Assistant. As a PA you will play a pivotal role by providing comprehensive administrative support to the CEO’s right hand.

The role will require extensive administrative and organisational support with a positive and energetic approach. You will demonstrate exceptional use of initiative, a warm manner and ultimately support a smooth running and efficient office. The role requires the confidence and charm to epitomise the brand and their values.

KEY RESPONSIBILITIES:

• PA to the Executive Assistant to CCO / CEO
• Plan detailed and comprehensive travel itineraries for the EA to approve
• Accountable for booking all travel booking including flights, hotels, taxis for CCO/ CEO including travel to and from external events
• Compile accurate expense reports to be presented to the CCO/ CEO
• Maintain the gifts and hospitality register for the CCO & CEO Office
• Support the EA with the management of all gifts presented on behalf of the CCO/ CEO
• Follow up on action from key meetings as instructed by the EA e.g. keeping files/ notes for CCO/ CEO meetings with direct reports,
• filing, formatting of key documents etc
• Maintain the CCO/ CEO calendar updated with Corporate calendar events
• Track and respond to external invitations and speaking requests
• Maintain the weekly movements chart for CCO / CEO direct reports, ensuring they are input into the CCO / CEOs calendar
• Develop and manage all filing for the CCO/ CEO Office
• Create ‘standard’ responses for all enquiries e.g. CV’s, work experience, suppliers, vendors and apply as appropriate under the
• guidance of the EA
• Keep log of potential meetings and commitments to key individuals for EA to approve with CCO/ CEO
• Run all ad hoc errands / get lunch every day
• Meet and greet guests / make tea & coffee
• Manage UPS Shipments
• Raise Purchase Orders
• Cover the phones

PERSONAL PROFILE:

1. Experience of working in a high level support role within a corporate environment.
2. Meticulous attention to detail and high degree of accuracy
3. Ability to handle sensitive information and act with a high degree of discretion
4. Excellent administration and organisational skills
5. Ability to partner with the EA to the CCO/CEO and work as a team, whilst also demonstrating initiative and flexibility where necessary
6. Natural ability to appear calm and professional while working in a highly pressured environment.
7. Educated to degree level or similar.

IF YOU ARE ALREADY REGISTERED PLEASE CONTACT YOUR CONSULTANT REGARDING THIS OPPORTUNITY

NB:  For this role Angela Mortimer acts as an employment agency