Office Support Assistant

Who we are…

Here at IMImobile, our vision is to help organisations embrace mobile technologies so they can engage better with their customers in the digital world. With deployments in 60 countries, processing billions of digital touch points per month, we are a trusted vendor to blue-chip businesses around the world. Organisations are faced with barriers and complexities when trying to improve customer engagement, and via multi-channel campaigning, streamlining operations and digital revenue generation we help to break down those barriers. We are at the forefront of all that is hot is technology. This is a great opportunity to work with some of the most innovative digital solutions on the market.

Who we’re after…

The ideal Office Support Assistant here at IMImobile is a bundle of positive energy. You will be happy to wear many hats and excel in a fast-paced environment where no two days will be the same. You will have the confidence to provide input into how things could be done more efficiently and take real ownership over everything office related, and more. You will be an essential part of the success of our business, ensuring that everyone has everything they need in order to deliver. You will also be up for regular visits to our regional just outside of London. We are interested in you because you’re you and we’re pretty flexible, but there are some things that we feel really strongly about…

• Excellent Communication – You articulate your thoughts and ideas clearly as well as offer critique to those around you
• Curiosity – A spirit of enquiry and a desire to understand; why?
• Passion – Real enthusiasm and excitement for our industry and sector
• Wit – Inventive thought and quick understanding
• Teamwork – Great things are delivered by great teams, and great teams are made up of great people

A day in the life…

• Managing the internal meeting room booking system
• Booking and managing complex travel itineraries for the remote workers and senior management team
• Liaising with the building facilities management to arrange mail, parking, meeting room booking, facilities provisions etc.
• Ensuring stationery and all other office sundries are well stocked and being economically and environmentally sourced
• Supporting the administrative process of new joiners with HR Manager
• Maintaining the filing and storage (physical and online) of a variety of company documents
• Collating and processing all company credit card expenses
• You are the point of contact for all day to day office related queries
• General, ad-hoc support to the HR Manager, Executive Assistant and Senior Management team
• Getting exposure to all areas of the business and learning new things every day in terms of our industry and business.
• You will be working with pretty much everyone! The role is based in London but there may be the requirement to travel to our other UK sites (High Wycombe and Westbury occasionally).
• You will sit within the small support team made up of the HR Manager and Executive Assistant to the CEO.

The must haves…

• Seriously positive, can-do attitude
• Proactive by nature
• Assertive yet personable
• Flawless attention to detail
• Ability to work with people from all walks of life from juniors up to the CEO!

The nice to haves…

• Experience working in an office environment
• Good influencer
• Good understanding of MS Office Suite
• Problem-solving ability
• Innovative mind – the ability to come up with new ways of doing things

Think you fit the bill?

Our people mean the world to us, and we only recruit the best. For the talents in our business, we offer great opportunities to develop with us. If you believe you tick all of the boxes, we need to talk. We’re committed to revolutionising service delivery and engagement. Are you?