Banking PA

Leading international bank based in the City is looking for an experienced, polished PA to provide support to the Head of the Operations Department who is also a board member. The ideal candidate will have previous experience working within a bank supporting a senior individual. This is a varied and interesting role and duties will include:

• Full diary management, travel arrangements, expense validation and processing.
• Assist with logistics including; agendas, actions and general administrative support for key business meetings such as leadership team and extended leadership team meetings and Monthly Operations Control Meetings.
• Manage, maintain and monitor key administrative processes such as; organisation charts, stationery ordering and cost tracking, joiner/leaver process, leadership team whereabouts schedule, all staff and management distribution lists.

• Manage logistics and planning of key communication events run in the department such as; lunch & learn sessions, breakfast meetings and departmental presentations etc.
• Manage and coordinate town halls (Global and Local) and assist the Head of Operations with the creation of, and updates to, the presentation decks.
• Manage on-going maintenance of internal intranet pages and other communication initiatives.
• Responsible for general communications to Operations staff.

• Assist the Head of Operations and Leadership Team with various tasks connected with Operations Business Management.
• Chair the Operations Social & Charities Committee assuming responsibility for agenda, leading meetings, managing schedule of events and help facilitate events through the year.
• Track learning & development courses Operations management attend.
• Assist with Student placement programmes within Operations.
• Business partner with HR regarding internal opportunities within Operations and track movements.
• Facilitate Operations workspace management as required by the Head of Operations and manage internal moves within Operations.
• Represent Operations at monthly Facilities User Group meetings.
• Track mandatory absence for all Ops full-time employees on a quarterly basis.
• Assist with Business Continuity management admin aspects within Operations

• Previous experience supporting and liaising with senior management and staff at all levels
• Previous experience providing PA support, in particular diary management
• Work experience within the banking or financial sectors (professional services also considered but Banking is strongly preferred)Previous skills and experience

• Previous experience with written corporate communications
• Previous experience creating PowerPoint presentations
• Previous events organisation experience
• Good standard of education
• Excellent communication and interpersonal skills