Executive Assistant

A well respected Asset Management firm based in the City are looking to hire an Executive Assistant on a contract basis to provide senior level support to both to CEO and CCO.

This is an ongoing contract with the potential for the role to go permanent; all candidates applying for the role must have previous experience working in Financial Services and have a proven record of supporting at COO/Board Level.

This is role is paying up to £23 per hour and the working hours for this role are 9am - 6pm

Key Accountabilities:

• Complex diary management, scheduling meetings in multiple time zones and effectively resolving scheduling conflicts
• Coordinating complex travel, meeting schedules and itineraries
• Preparing, reconciling and submitting travel and corporate expenses
• Meet and greet, liaising with visitors
• Maintaining relationships with internal and external stakeholders at senior level
• Dealing with enquiries that come into the CEO/CCO in the first instance - directing as necessary
• Work on presentations for the CEO/CCO alone and with other members of their teams
• Preparing and distributing information packs and presentations
• Collating documents ahead of meetings
• Providing ad hoc cover for management from overseas offices
• Providing support on technology e.g. for presentations video/tele conferencing
• Arrange small events/dinners and liaise with the Events team on larger activities
• Ad hoc duties as required.

Skills:

• Ability to prioritise workload and multi-task, unsupervised and independently
• Absolute discretion and confidentiality is essential
• Personable with the ability to develop strong working relationships at all levels
• Flexible approach to work - ability to adapt to a range of tasks
• Proactive and highly engaged
• Excellent attention to detail
• Ability to work under pressure
• Advanced MS Office skills
• High level of integrity and display values in alignment with the organisation's principles
• Willingness to take on additional responsibilities and/or new projects.
• Hands-on problem solver and team player - coordinate across departments
• Excellent organisational skills - prioritise work according to deadlines
• Confident and professional writing skills, including ability to draft correspondence on behalf of the CEO/CCO, and knowledge of etiquette for formal correspondence
• Sensitive to other peoples' work pressures
• Excellent telephone manner
• Able to communicate effectively across all levels
• Plenty of initiative. Ability to research and find specific facts quickly
• Develop an understanding of team objectives in order to work pro-actively
• Strong computing skills: intermediate Word; PowerPoint; Outlook; Visio; Adobe.

Morgan McKinley is acting as an Employment Business in relation to this vacancy.

Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.