Executive Assistant/Fund Administrator
- Recruiter
- VWA (Victoria Wall Associates)
- Location
- England, London
- Salary
- £45000 - £50000 per annum + discretionary bonus
- Posted
- 07 Mar 2017
- Closes
- 04 Apr 2017
- Ref
- 7:SCTP
- Contact
- Francesca Massetti
- Job Title
- Office Manager
- Industry Sector
- Banking / Finance
- Contract Type
- Permanent
- Hours
- Full Time
A rare opportunity to join a small, successful family office asset management/investment house with excellent exposure to portfolio companies' daily activity and the workings of the funds/investment vehicles.
The role is a hybrid one, combining Middle Office Manager/Fund Administrator with Executive Assistant components. Tasks for the EA piece will include diary management, expense reconciliation, travel, post etc., as well as working on legal and compliance matters, keeping the office's filing and documents in order and simple bookkeeping (entering invoices etc.). You will work on presentations and carry out research, and will have regular exposure to the company's property portfolio. This involves dealing with rent, managing agents, tenants etc.
The Office Manager/Fund Administrator side may include some/all of the following:
- Confirmation of trades to counterparts
- Matching in the back office integrated system
- Daily cash reconciliation
- NAV reconciliation
- Liaising with custodian banks, fund administrator, portfolio managers
- Good experience in other investment management firm or fund administration.
- Calculation of NAV including the calculation of the fund's income and expense accruals and the pricing of securities at current market value
- Preparation of annual/otherwise reports
- Maintenance and filing of the fund's financial books and records as the fund accountant, including reconcilement of holdings with custody and broker records
- Payment of fund expenses
- Settlement of daily purchases and sales of securities, ensuring collection of dividends and interests
- Calculation and payment to the transfer agent of dividends and distributions (if required)
- Preparation and filing of the fund's prospectus
- Calculation of the total returns and other performance measures of the fund
Additional duties may be expected in the Office Manager/Fund Administrator arena as/when required. There will be some measure of instruction for the new candidate.
The EA/Office Manager/Fund Administrator candidate must be fluent in French and preferably be familiar with French business models. They will also require strong admin and organisation skills. Some accounting or/and legal skills would be a great advantage. A confident and mature communicator, you will have great computer skills with a special focus on Excel.
Prior experience in Middle Office Management and Fund Administration, ideally for more than 5 years, would be a great advantage.
The successful candidate should also be happy to work alone as there will be instances when all the investment professionals will be travelling.
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