Personal Assistant - 12 month contract

A global asset manager based in the City of London is looking to recruit a dynamic and motivated Personal Assistant to come on board in 12 month contract to support a team of 15.

The chosen candidate must have a minimum 5 years experience working in a support function and have a proven record of supporting teams.

This position is a 12 month contract and would be looking to pay the chosen candidate £18 per hour

All candidates that apply must be able to start ASAP - 1 week.

Key Responsibilities:

Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with clients and internal Executive Management and their assistants
Responsible for calendar management, anticipate necessary background material, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure managers arrive to meetings on time with the correct materials
Handle travel planning including airline reservations, hotel accommodations, care rental reservations, car service arrangements and driving directions as needed
Provide phone coverage for the team and two other assistants, dealing with straight forward queries, taking messages, re-directing calls as appropriate

Managing voicemail as appropriate
Process and track expense reports and reimbursements in a timely manner
Occasionally organise team events and liaise with Event Management where appropriate
Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements
Produce letters, memoranda, presentations, reports, etc. as necessary
Track client activity (training will be provided)
Build relationships with other Team Assistants within the team and across the function sharing best practice and implementing agreed changes as appropriate.

Skills:

Ability to perform in a fast paced environment and interact with clients and senior management
Strong interpersonal, workload management and communication skills
Excellent phone manner
Previous corporate administrative experience in roles
Excellent knowledge of MS Outlook, Word, Excel, PowerPoint
Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy
A proven ability to manage expectations, juggle conflicting demands and deliver to deadlines
High energy level, commitment and team player
Self-starter with the ability to work independently and with minimal guidance
Experience and proficiency working with automated expense tracking, online travel etc. (knowledge of Concur a plus)
Excellent organizational skills, detail oriented
Experience with on-line / web based tools

Morgan McKinley is acting as an Employment Business in relation to this vacancy.

Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.