Team Assistants/EA's & PA's for various roles within Investment Banking!
- Recruiter
- Paragon Personnel Ltd
- Location
- London (City of), London (Greater)
- Salary
- £16ph - £21ph
- Posted
- 22 Feb 2017
- Closes
- 22 Mar 2017
- Ref
- cs54/125
- Job Title
- PA
- Industry Sector
- Banking / Finance, Insurance, Legal
- Contract Type
- Temporary
- Hours
- Full Time
Paragon Personnel are actively recruiting for a number of exciting Assistant roles with our Banking clients to start immediately. Rates & Hours vary.
Core functions of the roles:
- Calendar Management for assigned team members
- Keep calendars up to date including preparation of travel itineraries / schedules for business trips (travel details & contact telephone numbers should be entered)
- Diary management - set up of all internal/external meetings
- Arrange all conference rooms, AV equipment, dial in numbers and video conference facilities
- Feedback should be provided on changes made and progress of schedule problems as they arise.
- Hold regular meetings (to be agreed) with MDs & EDs in order to decide priorities/ deadlines/ projects.
- Provide regular updates on work in hand
Travel:
- Book all travel, including flights, hotels, currency, and taxis adhering to the Technology and Data policies
Expenses:
- Complete expense reports for MD/EDs if required.
- Advise employees on completing their own reports. Ensuring all claims adhere to Firm policy.
- Team Administration Tasks for groups supported:
- Administrator for online staff absence management system
- Manage booking schedule for Team Rooms.
- Maintenance of group org charts
- Co-ordination of all moves and associated processes: desk moves, IT moves, system updates, mail drops, large scale project moves and floor walks.
- Provide general information on the department and Firm when required (promoting use of internal web pages where possible).
- Filing, faxing, photocopying, distribution of assigned MDs and EDs mail as required.
- Ordering of equipment and resources as listed on the Technology and Data Office Administration guide, e.g. Business Cards, Wireless Devices, etc
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