Corporate Receptionist

You will provide essential support and services that make sure the company will operate efficiently and effectively. This support role is invaluable to the business and deliver a range of key skills.

Client Details

A well-known global FMCG company.

Description

Key Responsibilities

• Switchboard Management
  
• Answering calls & redirecting calls
  
• Reporting switchboard faults/issues
  
• Meeting and greeting visitors
  
• First point of contact for visitor issues/queries
  
• Ensure that visitors have the relevant security access (if required)
  
• Booking taxi's if required and as requested
  
• Management of in-house parking management system
  
• Answering queries related to parking
  
• Booking visitor parking (where applicable)
  
• Responsible for managing escalating parking Management App technical issues to the support team
  
• Management of daily incoming & outgoing mail
  
• Management of pigeon holes related to all homeworkers
  
• Management of couriers (incoming mail)
  
• Management of the franking machine (ensuring sufficient stationery is available)
  
• Parcel management - ensuring that individuals collect parcels in line with the policy guidance
  
• Ensure sufficient visitor passes are available at all times
  
• Deactivation of lost/ stolen and cards not returned
  
• Management of the petty cash system
  
• Maintain a professional, and presentable reception environment throughout the day
  
• Responsibility for ensuring visitors adhere to the Health & Safety guidance
  
• First point of contact for first aid and fire safety emergencies
  
• Daily review of meeting rooms and communication with the Facilities Team
  
• Manage all general and business stationery (business cards, letterhead & printed envelopes)
  
• Ad hoc project work as requested by the Facilities Manager
  
• Any other reasonable additional duties that may be required from time to time
  

Profile

• MS Office proficient
  
• Excellent communication skills, both written and verbal
• Strong interpersonal skills
  
• Proven successful multi-tasker and problem solver
  
• Proactively takes initiative, bold steps and measured risks while accepting responsibility for decisions and actions
  
• Good solid understanding of the facilities department
  
• A team player
• Professional and immaculate in presentation

Job Offer

• 13 month fixed term contract.
• Bonus 5% on completion of contract and achieving personal objectives
• Holidays - 25 days