Marketing/Team Assistant

Marketing/Team Assistant

West End

£32,000 - £38,000

 

 

THE COMPANY:

 

Our client, based in an iconic building in the West End, is a Global Asset Management Firm who are looking to recruit a Marketing Assistant/Team Assistant. They are looking is looking for a Marketing Assistant to provide support to the Marketing team and assist with the sales process.


 

THE ROLE:


 

• Provide calendar and diary management support including arranging external meetings for the marketing team.
• Manage the forward planning of the marketing calendar ensuring that there is a briefing included for the Portfolio Managers in advance of all sales meetings and ensure that an agenda is available
• Coordinate travel for the team including; booking flights, hotels, transfers, filing, travel authorisation forms, visa requirements (where necessary), preparing meeting materials and confirming arrangements with attendees
• Act as contact for any member of the marketing team when they are away from desks or out of the office
• Process expenses for team, ensuring all relevant information is included and that expense claims are in line with company policy before sign off
• Organise and set up conference calls
• Organise restaurant bookings for the team
• Input, check and update information in the CRM Database
• Monitor and order stock for the marketing printing room
• To provide cover and back-up to the Client Services team
• Assist with planning and organisation of Events.
• Any ad hoc support required.

 

 

THE PERSON:


 

The successful individual will possess excellent organisational and administration skills, as well as the ability to prioritise conflicting tasks. The assistant will need to be able to think ahead of each task and anticipate administrative needs in good time.

• Prior experience within a team assistant or PA role
• Prior experience of organising, booking and amending travel itineraries
• Impeccable organisational skills including the ability to prioritise and multi-task with minimum level of error
• A team player willing to take on ad hoc and varied tasks as and when required
• A flexible attitude towards problem solving and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols
• A proactive outlook with the ability to see longer term issues and run with projects from inception to completion
• The ability to project a professional and polished image of the company
• Excellent written and verbal communication skills
• Advanced Microsoft Office skills

 


 


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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.


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