Receptionist and PA to Finance Director

Receptionist and PA to Finance Director
£22,000 - £26,000
City


THE COMPANY:

Our client is a rapidly growing London Insurance Broker, they operate on an international scale with clients in over 100 countries and have an reputation for excellence. The is a fantastic opportunity to join their vibrant and down to earth team.


THE ROLE:

PA to Finance Director

• Diary management – proactively looking at diary and working with the Finance Director to manage time and booking meeting rooms
• Travel - arranging visits to other offices and external meetings including overseas
• Meetings - managing meeting schedule and assisting with meeting materials and presentations
• Answer and filter calls on behalf of the Finance Director taking accurate messages and action where appropriate
• Expense submission
• General typing – letters, Excel documents, PowerPoint presentations, etc.

Reception Responsibilities

• Switchboard management and prompt answering of incoming calls
• Greeting and assisting guests at reception

Meeting Room Management

• Setting up meeting rooms with refreshments and presentation materials
• Keeping an up-to-date outlook calendar and coordinating the meeting room schedule advising staff of any changes promptly
• Ordering lunches, setting up and clearing lunches in the meeting room

Ad Hoc Duties

• General office maintenance, ensuring the lights are working, toilets stocked with roll and soap etc.
• Arranging for laundry to be collected

 

THE PERSON:

• Proven experience in a similar role within a corporate organisation
• Excellent customer service skills
• Ability to work autonomously with minimal supervision and guidance
• Confident and able to act on own initiative
• Hardworking, results oriented and focused

• Proficient in Excel, Word and Power Point
• Good organisational and prioritising skills
• Attention to detail
• Good telephone manner and ability to deal with colleagues of all levels
• Excellent written and verbal communication skills

 
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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

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