Property / Office Assistant

Our client is a niche commercial property consultancy based in the heart of the West End.  You will be working closely with the Director to assist with managing the business - lots of research and involvement.  This is a small team (just the Director, one other surveyor and a part-time Assistant), so you will need to be happy to work in a fairly quiet, "heads down" environment.  That said, the work is interesting, busy and varied and you will play a key part as the "linchpin" within the organisation.

Main duties will include:

• Organising inspections, Photography and EPCs; general research, assisting a surveyor with brochure production, Proof reading, Paper and Electronic filing. 
• Research: Planning applications, Alerts online, Property Databases, Client background etc.
• Dealing with service providers and product suppliers: Liaising with IT support team, assisting with problem solving, ensuring back-up processes are running smoothly
• Liaising with Telecoms and Internet comms support team, Ordering stationery and office supplies.
• Maintaining office systems and establishing new ones where necessary.
• Assisting accountants with enquiries where necessary.
• Drafting documents & correspondence: Offer Letters, Heads of Terms, Invoices, Filenotes and occasional Report writing. Minimal audio & copy typing.
• Scanning documents, re-sizing photographs, creating pdf’s.
• Updating the website on new investment deals.
• Diary management, booking taxis and travel.
• Property Management / Assisting with Asset Management.
• Personal Assistance to Director

Skills required are:

• Good research skills
• Excellent knowledge of Microsoft Office, (Particularly Word, Excel &Outlook) Adobe Acrobat,
• Scanning and General IT literacy. You will also need a good understanding of database management and be proficient when using the internet, Apple products and general office equipment such as multi-function printers and SIP phones.
• Typing (audio and copy) 
• Highly organised.
• Project management experience would be advantageous.