Part-time Office Manager/Company Secretary - London

Our client, a private fund management firm are looking for a part-time office manager, EA and company secretary to assist in establishing a London based office. This is an opportunity for someone who is looking to get involved in a business partner role within a start-up environment. You will be responsible for ensuring the smooth-running of the London office and dealing with the client's affairs in a professional, confidential and discrete manner. You will also need essential experience in a Company Secretarial role and off-shore trust structures to be successful in this role.

Office Manager Duties:

• Screening phone calls
• Managing the initial set-up and subsequent smooth running of the office
• Setting-up and maintaining an orderly filing system
• Meeting and greeting visitors to the office
• Liaising with property managers, assisting with tenant enquiries, raising invoices and following up on receipts and payments for the property portfolio
• Maintaining and developing IT including hardware, software, internet and security
• Processing invoices, managing reconciliations and processing expense claims and payroll
• Collaborating with external bookkeeper and accountants as required
• Negotiating and ensuring the continuity of service in relation to utility, telephone and internet accounts
• Maintaining and renewing insurance covers
• Administration of banking transactions

EA Duties:

• Diary management
• Coordinating calendar appointments and meetings
• Assisting with planning and execution and hosted events and social functions
• Liaising with the office and private home
• Booking travel
• Researching projects as required
• Tracking project expenses
• Liaising with bankers regarding money market deposits, roll-overs and transfers
• Ensuring funds are realised on a timely basis

Key Competencies:

• Discretion and respect for the requirements of privacy and confidentiality
• Flexible, hands-on, capable of multitasking with a 'can-do' attitude
• Able to meet tight timeframes, working with remote management and minimal supervision including when under pressure
• Proficiency in MS office systems; willingness to adapt to and become proficient in new generation IT solutions for business
• Good written and verbal communication capabilities

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.