Finance Executive & Office Manager

Recruiter
RMS Recruitment Limited
Location
England, London
Salary
£30000 - £45000 per annum
Posted
16 Feb 2017
Closes
16 Mar 2017
Ref
7602
Contact
Kathryn Blacker
Job Title
Finance Assistant
Industry Sector
IT
Contract Type
Permanent
Hours
Full Time

New Office Manager role for a bright, highly organised candidate to join rapidly growing Internet Performance Tech Company, in beautiful new offices in London. Paying £30,000-£45,000 DOE.

The successful Finance Executive & Office Manager candidate will be responsible for assisting the Finance Controller in all financial matters as well as assisting the management team with all areas of organisation, including general office management. They will be highly organised and able to work on their own initiative. We are looking for bright candidates who want to grow within the firm. You will be a self-starter and have lots of enthusiasm. You will work well under pressure, and be able to prioritise your own workload.

YOUR OFFICE MANGER RESPONSIBILITIES WILL INCLUDE:

  • Reception duties and general office management including looking after our fabulous new office!
  • Answering the phones, meeting and greeting clients and general office tidiness
  • Diary management for all of the management team
  • Organising and coordinating all travel and itinerary requirements
  • Organising conference calls and circulating details where needed
  • Arranging client lunches; liaising with clients; managing client correspondence
  • Providing support to directors / managers
  • Managing office maintenance; acting as a point of contact and issuing keys / fobs for staff
  • Managing and negotiating supplier contracts; arranging the weekly supermarket shop for the office
  • Managing all company taxis / couriers
  • Informing employees on updates when required: tube strikes / travel / snow / riots etc.
  • Organising all social company interaction and events
  • Regulating and organising company filing - both soft and hard copy; scanning and copying
  • Paying in cheques and performing general book keeping duties
  • Assisting with office openings in overseas locations

    • YOUR FINANCE EXECUTIVE RESPONSIBILITIES WILL INCLUDE:

  • Double entry bookkeeping
  • Obtaining and uploading payment documentation
  • Raising, sending and follow up on sales invoices
  • Credit control
  • Monthly reconciliations (e.g. company CCs / stock / server payments etc.)
  • Preparation and submission of quarterly VAT returns
  • Board Reporting Pack & Associated Financial Reports
  • Preparing Audit Schedules and liaising with company auditors
  • Suggesting changes or improvements to increase accuracy, efficiency and cost reductions
  • Reconciling discrepancies or errors identified by conversing with employees and/or stakeholders
  • Admin tasks (eg paying in cheques, processing payments, preparing financial & business forms)

    • SKILL & EXPERIENCE

  • Double entry bookkeeping (ideally bookkeeping / accountancy qualified)
  • Working experience with a recognised accounting package (ideally XERO)
  • Ability to use a range of Office software, including email, spreadsheets and databases
  • Familiarity with VAT reporting & submissions
  • Managing filing systems
  • Ability to adapt, learn and to be resourceful

    • This is a young and fast growing profitable company with clients spread around the world. They are looking for talented, self-motivated and hardworking individuals, with an interest in technology and social media, who have a team-spirited approach to their work to fulfill the Finance Executive & Office Manager role. In return they offer a merit based working environment, with opportunities to participate in our projects. This is an exciting time to join the business, which has a fun, relaxed and stimulating working environment and opportunity for growth in lovely, brand new offices, so if you think you are suitable for the job, please do not hesitate to apply!

    RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have over 16 years' experience recruiting for both creative and corporate industries and would love to help with your search!

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