Team Assistant

Team Assistant 
  
The Team Assistant will deliver a professional administrative support service to the PAs in either the Corporate or Finance Groups.
 
Key Responsibilities of the Team Assistant
Build an understanding of the nature of the groups' work, get to know the fee earners and build relationships with the PAs across the groups.
Build a network of strong working relationships internally.
Use the firm's resources efficiently eg. print room, global document production.
Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
Organise and prioritise workload and keep a level-headed approach in a busy working environment.
Printing, scanning, copying and filing documents and emails.
Assist with training, business development and finance administration.
Arranging meetings, conference calls, video conferences and events.
Arranging couriers and taxis.
Taking accurate and detailed telephone messages.
Take ownership of enquiries, or identify alternative contacts as appropriate.
Accurate and regular maintenance of filing systems, e-filing, and archiving and retrieval of files from store.
Provide cover for others in the team as requested.
Ad hoc duties as and when required.
 
Person Specification
The Candidate
Essential
Excellent secretarial skills, fast accurate typing.
Good administrative and organisational ability.
Good level of numeracy.
Excellent written and verbal communication skills.
Good attention to detail and quality.
Professional telephone manner.
 
General Attributes
Ability to interact with people at all levels.
Self-motivated individual with a proactive approach.
Ability to think on one's fee to solve administrative problems, using support service departments as necessary.
Client orientated approach - client focused both internally and externally.
Willing to become involved with a desire to learn.
Flexibility with overtime.
 
Skills and Experience
Have previously been employed in a full-time office position, preferably in a legal firm.
Accurate copy and audio typing at 40+ words per minute.
Sound knowledge of MS Outlook, Word, Excel and PowerPoint.
 
Qualifications and Training
Minimum 5 GCSE's or equivalent at A-C including English and Maths.