Office Assistant/ Junior PA

Our client, a boutique Investment firm requires a confident and capable Office Administrator/ Junior PA to support a small team. You will have experience handling HNWI clients in a SME professional service environment. This person will also be responsible for FOH meet and greet, general housekeeping etc so will need a flexible attitude.

Reporting to the Office Manager – duties will include:

• Receiving and transferring calls, taking messages and passing on messages via email – good clear telephone voice would be ideal
• Managing the booking of meeting rooms and updating calendars accordingly
• Setting up for meetings and providing refreshments when required
• Meet and greet visitors to the office and informing the relevant staff of their arrival
• Ensure basement/ first and second floor kitchens are well stocked
• Dealing with incoming and outgoing post
• Arranging BT Conference Calls
• Ordering stationery and other office items as and when required
• Filing for the CEO as and when required
• Photocopying and binding documents as and when required
• Occasional running errands – i.e. post office / office supplies
• Buying coffee and lunch for the CEO on a daily basis
• Audio / copy typing – correspondence – must be at least 50 WPM accurate
• Assisting with Fire Alarm testing each weekly
• Assisting Office Manager with Ad-hoc office management duties
• General book keeping duties – i.e. processing invoices / expenses  / updating of in-house spreadsheets and other accounting duties – advance excel would be ideal
• Dealing with couriers for national and international business
• Maintenance of the Basement flat – making sure flat is clean and tidy

Personal Attributes:

• Confident
• A good mature attitude
• Computer literature – i.e. proficient on word/excel/powerpoint
• Able to prioritise the work efficiently
• Self-motivated

Hours of work – 8:30-5:30am

This role is to start asap so you will be available immediately or on a weeks notice.

RED ANCHOR RECRUITMENT IS AN EQUAL OPPORTUNITIES RECRUITMENT COMPANY