Receptionist/Junior PA

An exciting opportunity to work in a Receptionist/Junior PA position for a well-established Investment firm based in Mayfair.

Responsibilities

• Answer and screen all incoming phone calls, welcome all guests and escort clients and guests to meeting rooms
• Arrange and coordinate food and beverages for meetings as requested by the investment staff and/or executive assistants.
• Confirm daily meetings from Outlook calendar with appropriate admin.
• Manage meeting room calendars.
• Coordinate and ensure neat appearance of reception area and conference rooms.
• Order cabs/cars when necessary for guests and employees.
• Call/arrange courier services when necessary.  Accept deliveries from courier services.
• Ordering of stationery and bottled water orders, weekly grocery orders, daily ordering of staff lunch.
• Handle post – incoming & outgoing.
• Executive Assistant support to team of Associates
• Overseas travel arrangements, preparing itineraries
• Processing expenses
• Managing diaries – setting up meetings, lunches, conference calls

Requirements

• Proficient using Microsoft Office; Concur useful
• Previous Receptionist experience, ideally gained within corporate or financial /professional services firm
• Ability to work well in a collaborative team environment
• Excellent interpersonal skills with the ability to liaise at all levels
• Highly organised with superb time management skills
• Adaptable and flexible working approach
• Ability to liaise with a wide variety of individuals at all levels
• Meticulous attention to detail
• Excellent communication skills both written and verbal
• Well-presented and well-spoken - 'ambassador' for your firm!
• Strong academic performance