Personal Assistant

Are you looking for an all encompassing Personal Assistant role ? Our client is seeking a Personal Assistant to join their company in the West End to support their 3 Founding Partners but also to support the rest of the team with all round administrative and office support duties.

Client Details

An award-winning health care consultancy/communications business based in the West End of London are looking for a Personal Assistant to join their business.

Description

Role and responsibilities

The successful candidate will:

• Organise internal and external meetings (including in different time zones)

• Ensure the office and two client meeting rooms are well presented and that the meeting rooms are prepared appropriately

• Liaise with clients to a high standard of professionalism

• Meet and greet visitors at all levels of seniority

• Communicate clearly (and to a high grammatical standard, with respect to emails and written correspondence)

• Arrange domestic and international travel, visas and accommodation for the founding partners and other members of the team

• Prepare travel itineraries and meeting agendas

• Screen phone calls, enquiries and requests and handle them when appropriate

• Identify and book appropriate venues for client lunches and dinners

• Liaise with recruiters, organise interviews with potential candidates and record progress

• Contribute to the efficient, effective and economic running of the office

• Undertake administrative tasks as required (printing / scanning etc)

• Organise the purchase of office supplies

• Maintain a database of relevant Incisive Health contacts

Financial and HR support

The successful candidate will:

• Support the Office and Operations Manager in the processing of tax returns and invoices

• Undertake expense reconciliations

• Record and organise staff / manager monthly meetings

• Liaise with IT support to address IT issues

• Organise starter packs and set ups for new joiners

Event organisation

The successful candidate will at times be required to:

• Source venues for Incisive Health and client events

• Organise catering for meetings if required

• Take the lead on inviting attendees to events and recording RSVPs

Profile

The successful candidate will ideally possess:

• Strong literacy and numeracy skills
• PA/EA skills including strong diary management and organisational skills
• Strong IT skills
• Attention to detail
• Strong interpersonal skills

The candidate will be:

• Proactive
• Honest
• Discreet
• Able to work under pressure

Job Offer

In addition to gaining fantastic experience in the communications/consultant sector, this company offer a fantastic benefits package including an annual bonus, a very generous holiday allowance and so much more !