Receptionist - 6 month contract

Receptionist - 6 month contract 


Farringdon


£20,000 - £23,000                     


 


THE COMPANY:


 


Our client, based in the City, is a global Architects who are looking a Receptionist to be responsible for Front of House and Administration.   


 


 


THE ROLE:


 


JOB PURPOSE


 

• To represent the company in a professional manner as the face of the company. To meet and greet visitors and to be the gatekeeper for incoming calls.
• To provide support to the administration team and PA support to one of the external consultants.
• To play an active role within the Internal Communications team in the London office.
• To be involved in the coordination and recording of project reviews

 


MAJOR TASKS


 

Reception


-    Switchboard responsibilities

• Answers incoming calls in a timely and professional manner transferring and relaying messages as required
• Be a gatekeeper for sales calls

-    Front of house responsibilities

• Be the face of the company
• Greet visitors, politely on arrival, following the appropriate sign in procedure

-    Other

• Ensure the reception area is tidy and presentable for external visitors at all times
• Manage incoming and outgoing post and deliveries
• Responsible for reception rota required for annual leave and out of office hours
• Personal timesheets completed on time each week

 


Office Administration;


-        Booking & coordinating couriers and deliveries


-        Responsible for office consumables, catering and stationary

• Place orders
• conduct stock checks
• monitor prices and cost saving potentials

-        Organise meetings, and room bookings


 


Administration team support


-        Arrange travel and organise suitable accommodation for staff visiting from global offices and for London departmental staff


-        Adding and editing contacts on workspace


-        Support office archiving, including the retrieval and collection of documents and updating the records


 


 


THE PERSON


 

SKILLS & COMPETENCIES

 

Reliable


Articulate, with pleasant telephone manner


Professional manner and appearance

Previous strong organisational experience

Good communication skills

Confident team player

Strong attention to detail and ability to multitask


Able to use initiative and work with little guidance


Due to exposure to highly confidential information, confidentiality and discretion is of the upmost importance.


 


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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.


 


CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998


Morgan Spencer Limited, registered in England & Wales No: 4254114