Receptionist / Administrator - 12 month maternity contract

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Our client an Investment Company is looking for a dynamic Receptionist /Administrator to start 16th January 2017. This is a 12-month maternity contract and your hours are likely to be Monday - Thursday 8:00am - 18.00pm and Friday 8:00am - 17:00pm

The main duties are welcoming visitors and escorting them to meeting rooms, setting up meeting rooms, handling incoming calls and enquiries, assisting with AV requirements, setting up conference/video conference calls, organising extensive travel arrangements worldwide (booking flights/hotels) and liaising with suppliers. You are required to provide administrative support to the line manager and entire office, ensure staff area is clean and tidy at all times, work closely with the Finance team to ensure travel policy is adhered to and all purchase made in accordance to Finance policy, process expenses and credit card account, filing and organising staff social events. You will be responsible alongside the line manager and Chairman PA, for the organisation of company board meetings including preparing board packs and minute taking. Other duties include maintaining stationery/catering supplies, managing outgoing/incoming post and any other ad hoc duties such as photocopying, scanning and printing presentations.

The successful candidate will have previous reception and administration experience. You need to have an outgoing personality and be well presented. You need to have excellent communication skills both spoken and written, able to multi-task effectively and have a pragmatic approach to problem solving, have good organisational skills and be self-motivated. You need to be able to use your own initiative, be able to work alone and as part of team and have excellent knowledge of all Microsoft packages.

This is a fantastic opportunity, apply now!