Receptionist / Ops Coordinator

Receptionist and Showroom Coordinator required at beautiful premium fashion agency! You will be experienced in front of house and ops coordination and will relish this kind of role. £25K DOE.

This is NOT an entry into fashion, but a lovely career step for an experienced front of house professional.

This agency represents premium fashion brands and sells to international luxury retailers. It is a beautiful setting, wonderful team and lovely meaty Receptionist role.

You'll be a meticulously tidy and process driven candidate who thrives juggling a varied workload and in building great working relationships both internally and externally.

Function:
To act as first point of contact for visitors and callers and to undertake a range of other administrative duties

Duties:
Building:
1. Ensure the front and rear spaces of the building are clean
2. Do a daily walk-through of the showroom to ensure cleanliness of the interior. Make a record of any cleanliness / maintenance issues and seek to have these resolved
3. Ensure the kitchens are well stocked with milk, sugar, coffee and tea and any other items necessary.
4. Ensure all toilets are well stocked with toilet paper, hand towels and soap.
5. Where stock of kitchen and cleaning products is low, following approval, purchase items as necessary for the showroom.

Reception:
1. Greet and welcome visitors to the showroom during office hours and inform relevant staff of their arrival.
2. Monitor and ensure the reception area is kept tidy and projects a clean, well-kept image
3. Keep a record of staff and visitors signing in and out of the building
4. In the event of a fire and / or any other emergency requiring staff to leave the building, to be responsible for ensuring that the visitors book and staff movements sheets are removed from Reception and taken to the outside meeting point
5. Check and sign for deliveries, before informing the relevant member of staff of their arrival

Admin:
1. Process and deliver internal and external mail daily
2. Distribute incoming mail to team members as appropriate
3. On receipt of the appropriate request, book couriers and taxis on behalf of the members of staff
4. Process invoices and ensure costs are allocated to the relevant departments
5. Collate and update staff lists, overseas offices and contact details regularly
6. Book travel and accommodation for staff business trips
7. Provide office supplies for staff and maintain adequate stock
8. Provide administrative and general support to the back office team
9. Provide logistical support to meetings held in the showroom, to include preparation of meetings and assist in arranging catering when needed
10. Contribute to team-wide communications and knowledge management, and participate in organisation-wide events and discussions on related topics / projects

Requirements:
1. Strong understanding and knowledge of the fashion industry
2. Efficient and well organised individual
3. Friendly and polite personality with polished communication skills
4. Self-starter who has a proven ability to take initiative
5. Strong computer skills across Microsoft Suite.
6. A discreet manor and used to dealing with sensitive information
7. Excellent eye for detail
8. Proven ability to work to deadlines and under time pressure
9. A calm demeanour and able to react positively during stressful situations
10. Ability to confidently liaise with staff and senior management

Depending on the candidate this could be a full time 9-5 role, or if an experienced candidates seeking part time the client is open to 10-4 working hours daily.

RMS is a secretarial recruitment firm with a broad array of clients across various industries. If you're currently looking for a new opportunity send us your CV today!