Administrator with Minutes, temporary role for 4 weeks, £13ph

Administrator with Minutes, temporary role for 4 weeks, £13ph, London

Our client is looking for an experienced Administrator with minutes to join their team on a temporary basis for 4 weeks initially. Working for a great professional body dedicated to improving the practice of medicine, this is a chance to get involved in an interesting and complex part of the organisation, providing administrative support and ensure there is a smooth day-to-day running of all duties.

What does the role consist of?

• Visit budgets - liaising with managers
• Booking in flights and local travel, liaising with our travel agents
• Liaising with venues for events overseas
• Pre-departure and post-visit briefing
• Arranging Insurance and visas; Visit reports and actions
• Support the international director and director of UK; managing diaries, travel bookings, meetings etc.
• Act as the central point of contact in the International Office by dealing with internal and external queries and redirecting them to other members of staff as appropriate
• Organise international committee and international executive meetings, produce minutes / meeting reports and monitor action points for follow-up
• Arrange visits to the company by international delegations and visitors, managing schedules and programmes
• Process general forms and requests (such as invoices, expense claims, payments, room bookings, etc.
• Manage their international calendar, keeping it up to date and ensuring visibility to relevant departments
• Oversee the general administration of the office.

What will the successful candidate be like?

The ideal candidate should have excellent administrative skills along with good telephone manner, must be IT literate including the Microsoft Office suite and have a good eye for detail alongside prioritising work load. Someone who is organised has strong verbal and clear written communication skills. Must have experience in organising and administering meetings/workshops and supporting multiple projects, ability to work independently and as part of a team. Must also have experience in Minute taking within meetings.

How to apply?

We are hiring as quickly as possible so please email or apply with your CV for an immediate consideration.