Facilities Coordinator

Our client, a global professional service firm, are looking for a Facilities Coordinator to jump on board their team. The main responsiblility within the role is supervising the day to day facilities management and building liaison, therefore we are looking for someone with previous experience.

We are looking for someone with:

• Experience of delivering a high standard of administrative and/or facilities support across a busy site.
• Experience of managing vendor relationships and negotiating supply contracts.
• Excellent organisational skills.
• Exposure to Heath and Safety and facilities type maters an advantage.
• Strong communications and interpersonal skills, able to confidently interact with people at all levels of the business.
• Computer literate with excellent working knowledge of Word, Excel and Power Point.
• Well presented with a professional approach.
• Ability to work to tight deadlines
• Enthusiastic team player, outgoing and confident

This is a brilliant and exciting opportunity for someone looking to take on extra responsibility. You will be involved in many different duties as it is such a varied role so we are looking for someoen who is able to juggle tasks well and prioritise your work load.

Your main duties within the role will include:

• Negotiate service contracts and renewals with suppliers with support from the Head of Administration.
• Supervise the Reception Desk
• Monitor stock levels and order office and kitchen supplies for London office as well as business cards and printed stationary for all EMEA offices.
• Manage emergency evacuation procedures; co-ordinate fire warden and first aider training.
• Vendor relationship management with service and consumables providers (e.g. health and safety, security, taxi, courier, cleaning, stationary, kitchen supplies etc.).
• Co-ordinate desk and furniture moves with the assistance of the Head of Administration/Office Management.
• Set up security access and work stations for new joiners and clear down work stations for leavers.
• Coordinate events such as office summer and Christmas parties.
• Cover PA Duties as necessary on a basic level, such as assisting with travel should the need arise.
• Attend Building Tenants Meetings.
• Act as the key point of contact for the floor in regard to building management matters.
• Arrange annual carpet-cleaning and internal window cleaning.
• Ensure all facilities-related matters are reported to building maintenance and/or building management and resolved in a timely manner.
• Maintain all related contracts (plant, furniture, air conditioning etc.).
• Ensures all office equipment is maintained and serviced regularly.
• Work closely with IT and the relevant team to ensure new hires are allocated with a desk. Work closely with IT to co-ordinate office moves.
• Maintain cleaning contract and relationship with supplier; ensure that cleaning standards are at the highest level. Ensure security pass access to cleaners is secure at all times.
• Conduct new starter administration, security, fire and health and safety inductions.
• Activate and terminate access cards for all starters and leavers.
• Ensure the office is kept tidy and presentable at all times.
• Take responsibility for Health and Safety policy and ensure all associated documentation relating to health and safety is maintained.

Red Anchor Recruitment is an equal opportunities agency.