Business Assistant
- Recruiter
- RMS Recruitment Limited
- Location
- England, London
- Salary
- £40000 - £50000 per annum
- Posted
- 18 Jan 2017
- Closes
- 15 Feb 2017
- Ref
- 7500
- Contact
- Kathryn Blacker
- Job Title
- EA
- Industry Sector
- Luxury
- Contract Type
- Permanent
- Hours
- Full Time
This is a new role within the Chairman's office in London. The role aims to expand the team directly supporting the Chairman in delivery of day-to-day tasks. As Business Assistant your duties will include:
- Management of selected communications from the Chairman's Office, internal and external
- Shadowing the Chairman in pre-agreed meetings, generating minutes, monitoring all actions to ensure they are delivered on time and as agreed
- Communicating directly with shareholders and developing a close working relationship with the appropriate counterpart in each of their organisations to ensure there are clear avenues of communication and an on-going dialogue from the Chairman's Office
- Creation of a database of all the Chairman's contacts (to include categorisation and segmentation of all contacts as directed)
- Creation of a 'key dates' calendar in relation to; shareholders, EIC business pillars and key business contacts. To include management of the key dates calendar to ensure the Chairman is notified in advance, briefed and prepared - envisage a daily update
- Day-to-day diary management in conjunction with the Chairman's PA
- Coordination and collation of all deliverables for Board Meeting packs ie briefing various individuals and teams of what is required in sufficient time for them to deliver all items for review and coordination into a board pack
- Events planning from the Chairman's Office ie manage guest lists as briefed, invitation management to include RSVP's, brief and coordinate caterers, liaison with flagship store team & internal teams, coordination of all aspects through to being in attendance at the event. Log all events; those invited, attendees, event invited to
- Maintain and update all reference materials generated in connection with the Chairman's 'special projects' to ensure all information is accessible and to hand
- Managing, filing and reimbursement of Chairman's expenses related/generated from business travel
- Co-ordination and compilation of any required/requested gifts (corporate and personal)
Requirements:
- Graduate; First Upper / Second Class Hons
- You will be numerate and enjoy the commercial aspects of business.
- You will be a confident self-starter and have a positive, can-do attitude to work and life.
- The ability to work under the constant deadline pressure driven by multiple projects instigated, managed and driven from the Chairman's office - requiring you to be resilient and able to cope with the character traits of those around you resulting from the pressures of the office, be culturally sensitive.
- Have gravitas, strength of character and influencing skills.
- Have the ability and flexibility to manage relationships, communication and projects across multiple time zones - appreciating this will create the need for extended hours of work as required.
- Track record of working with absolute discretion with/for senior personnel, board members, dignitaries.
- Be resourceful and take initiatives.
- You will be able to demonstrate you are personable yet firm, with the ability to garner trust and operate with integrity.
- Excellent organisational, communication and IT skills (intermediate-advanced level in MS Office - high WPM and accuracy).
- Exemplary personal presentation and attention to detail, gravitas.
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