Event & Office Administrator - Media Events
- Recruiter
- Handle Recruitment Limited
- Location
- England, London
- Salary
- £18000.00 - £19000.00 per annum
- Posted
- 18 Jan 2017
- Closes
- 15 Feb 2017
- Ref
- BBBH56705
- Contact
- Rachel Scott
- Job Title
- Administrator
- Industry Sector
- Events
- Contract Type
- Permanent
- Hours
- Full Time
Handle Recruitment are delighted to be working with a successful and international Media Events company to find their next Event and Office Administrator. This role is an exciting opportunity for an individual with a passion for events and the want to start a career within this industry.
Reporting into the Operations Director, the responsibilities included in this role will be:
Events duties:
- Maintaining the registration sites for all events, both front and back end
- Building and tailoring the registration forms accordingly for each event
- Managing the delegate badging system
- Organising orders with suppliers and providing delegate lists for them as required
- Providing accurate attendee numbers for all various components of the event and organising all guest lists and table plans.
- Dealing with any last minute changes on site in an efficient manner
- Acting as the company's central point of contact for our registration system supplier
- Acting as the central point of contact for all delegates regarding bookings and registrations, both off and on site
- Help coordinate the post event follow up
- Reporting on revenue and delegate numbers internally on a regular basis
- Ensuring that sponsors, press and media partners register according to their specified agreements
- Responsible for providing all final statistical reports and breakdowns following each event
- Creating custom reports and breakdowns for different departments when required
- Registration desk management at events
Office management and administration duties:
- Manage cleaners and ensure the office is always presentable
- Ordering stationery and supplies, as well as the office food/drinks
- Management of various internal company events
- Diary management for the CEO
- Booking international travel and accommodation/visa applications
- Organising appointments, meetings and conference calls
- Preparing letters, presentations and reports
Requirements:
- 6-12 months experience in an administration role (preferably within Events)
- Additional languages (desired)
- Relevant degree (desired)
- Excellent working knowledge of Microsoft applications, particularly Word, Excel and PowerPoint
- Ability to travel
- Immediately available or 1-2 weeks notice period
PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.
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