Admin Assistant
- Recruiter
- Aldrich & Company Limited
- Location
- London (Central), London (Greater)
- Salary
- £17 per hour
- Posted
- 17 Jan 2017
- Closes
- 25 Jan 2017
- Ref
- T923022
- Job Title
- Administrator
- Industry Sector
- Banking / Finance
- Contract Type
- Temporary
- Hours
- Full Time
Dynamic global investment bank, based in the City, is looking for a well organised and hardworking Admin Assistant to support a global head in HR. A true team player, happy to pitch in with whatever is required, the right assistant will be well presented, hardworking and ambitious. This role requires the ability to liaise with a range of clients and management and a flexible working approach.
Responsibilities
- Gatekeeping; answering and screening all telephone calls, taking detailed messages and passing these on in a timely manner
- Diary Management; organising a high volume of meetings/conference calls, scheduling appointments and rescheduling when required
- Heavy calendar management for ER, TD and GSU team and MD in London
- General admin support to management and wider teams including printing, filing, archiving
- Processing expenses and invoices
- Assisting with rehire checks and regulatory references
- Organising international travel; booking flights, accommodation, arranging visas and creating itineraries
- When required, filling in for other assistants on the floor
- Supporting ER on ad-hoc projects or with PowerPoint presentations
Requirements
- Ability to prioritise and multitask a heavy and varied workload
- Excellent communication skills both written and verbal
- Ability to work under pressure and meet deadlines
- Ability to handle sensitive and confidential information at all times
- Good organisational skills
- Ability to use own initiative and be proactive
- Meticulous attention to detail
- Flexible, can-do attitude
- Professional approach with ability to liaise with clients and management at all levels
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